OUR MISSION:  I Love A Clean San Diego leads and inspires our community to actively conserve and enhance the environment through example, outreach, and local involvement.

OUR VISION: A zero-waste, litter-free, and environmentally engaged San Diego region

REPORTS TO: Sr. Director of Finance

TYPE OF EMPLOYMENT: Full time, non-exempt

POSITION OVERVIEW: I Love A Clean San Diego (ILACSD) is seeking a reliable and enthusiastic Administrative Coordinator to ensure the smooth and efficient operation of our office. This in-office role will be responsible for managing daily office functions, providing frontline support and responding to staff, volunteer, and vendor inquiries. The Administrative Coordinator will support the executive team, finance department, and provide administrative assistance for all the staff across the organization’s programs. As ILACSD continues to grow, this position will play a crucial role in maintaining organization-wide efficiency while fostering a positive working environment for all.

Areas of Responsibility:

Office Operations: 60%

• Provide excellent customer service to all office visitors
• Keep the office organized, stocked and cleaned, including the kitchen, conference rooms, and common work areas
• Manage office operations including mail, postage, and supply orders
• Operate, monitor and maintain office and equipment to ensure staff have the proper equipment
• Operate, monitor and maintain all company vehicles
• Liaison with office vendors
• Answer administrative phone lines
• Ongoing in-office and external event planning and coordination
• Lead office culture & core values
• Provide IT/tech assistance
• Maintain operational documents
• Staff onboarding

Program Support: 20%

• Provide programmatic, contract, and grant support as needed
• Respond to walk-in inquiries
• Volunteer calls and route program calls accordingly
• Attend organization events
• Back up Recycling Call Center, WFSD Hotline, as needed

Staff Support: 15%

• Assist the executive team with administrative task and other duties as needed
• Assist the finance department and its operations
• General office support and other duties as assigned to support ILACSD team

Fundraising/Development Support: 5%

• Assist with donor stewardship including data entry, reports
• Assist with letters, tracking, and researching opportunities

POSITION REQUIREMENTS:

• Experience working in an office
• Self-starter, quick learner, and savvy with technology
• Proficient with Microsoft Office suite, Excel, donor software, Teams, Zoom, Adobe, preferred
• Must have access to reliable transportation and a valid Driver’s License.
• Be able and willing to work flexible hours as needed, which may include weekends or evenings
• Must be able to lift and move objects up to 40 lbs
• Ability to pass a back ground check prior to employment and on an annual basis
• Bilingual (English/Spanish) (a plus)

Core Competencies:

• Friendly, willing to help others, and dedication to the environment
• Articulate and skilled in writing general correspondence.
• Exceptional attention to detail with multi-tasking skills
• High level of organization awareness and an eagerness to help out
• Professional with good phone and customer service skills
• Ability to manage multiple projects and deadlines independently
• Forward thinker with capability to effectively streamline processes
• Ability to work well independently and collaboratively

COMPENSATION & BENEFITS

• Full-time 30-40 hours weekly, Non-exempt
• $22-24 per hour, commensurate with experience
• Mileage reimbursement at current CA reimbursement rate
• Paid time off (PTO) plan (after 60 days)
• Employer-sponsored health (HMO) and dental plans (PPO)
• 403b program with match opportunity after 90 days
• Generous paid holiday schedule

I Love A Clean San Diego is a values-driven organization so it’s essential all team members exhibit ILACSD’s following core values and office culture:

Core Values

• Live the mission
• Inspire environmental change
• Value partnerships
• Exhibit positive attitude

Office Culture:

• Communicate openly to ensure collaboration
• Understanding and supportive of each other and the team
• Respect others and value their opinions
• Encourage learning and growth

To Apply: Please include a resume and cover letter in a word or pdf format to jobs@cleansd.org. No calls please.

I Love A Clean San Diego provides equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, gender, sex, gender identity or expression, age, medical condition, sexual orientation, marital status, citizenship, pregnancy, physical or mental disability, genetic information, veteran status, military status, caregiver status or any other characteristic protected by federal, state or local laws.