CLIMATE ACTION AND RESILIENCE PROGRAM MANAGER

DEFINITION

Under general direction, organizes and coordinates the City’s climate action and resilience efforts, including developing, planning and implementing activities to assist municipal operations and the community in reducing greenhouse gas emissions, promoting carbon neutrality, and protecting natural resources; oversees the implementation of the City’s Climate Action and Adaptation Plan; communicates sustainability principles and programs to City staff, community members, and business representatives; provides complex and responsible support to executive management in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from assigned executive management personnel. Exercises direct supervision over administrative and technical staff.

CLASS CHARACTERISTICS

This is a program manager classification serving in a variety of administrative, coordinative, and liaison capacities, as required by the changing needs of the City and as directed by executive management.    Incumbents require knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee and implement projects and programs in a variety of areas involving significant accountability and decision-making responsibilities, which include program budget administration, evaluation, and the recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards. Employees serve as a specialist, liaison, and advocate for assigned programs, with regular contact and interaction with a variety of City staff across all departments and levels, other public agencies, public and private community organizations, regulatory and governmental agencies, and members of the public. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

Examples of Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Essential duties may include, but are not limited to, the following:

• Coordinates sustainability activities among departments, external agencies and community organizations citywide, guided by the City’s Climate Action and Adaptation Plan (CAAP)
• Frequently travels to various physical locations including City offices, external agencies, and community organizations within the Sacramento region. 
• Actively collaborates in the implementation of the CAAP to achieve desired objectives and timelines. 
• Provides guidance for the incorporation of CAAP implementation into City work and projects.
• Ensures progress of the CAAP implementation and goals and propose necessary updates or changes.
• Conducts analysis and research and serves as a technical resource on sustainability initiatives.
• Researches current federal, state and local legislation affecting sustainability programs and projects, analyzes implications of new regulations and requirements, and recommends new policy.
• Evaluates proposed sustainability measures and works with relevant departments to implement measures.
• Prepares administrative reports and makes presentations to the City Council, City Commissions, and applicable outside organizations.
• Actively cooperates and pursues collaboration with internal departments and divisions, outside agencies, intergovernmental organizations, and community-based groups, to represent the city and identify areas partnership and/or greater efficiencies. 
• Analyzes and evaluates programs and services for their impact on City operations; recommends policy and procedure improvements.
• Evaluate, pursues and tracks grant opportunities to further sustainability goals and programs.
• Conduct public outreach and prepare public information materials on sustainability-related topics, including management of the online climate action dashboard.
• Oversees the development, administration, and program budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding from a variety of sources.
• Provides responsible professional and technical management and assistance in the development, administration and implementation of city resilience and/or sustainability programs.
• Develops and implements new program elements and program modifications as necessary to meet stated goals and objectives.
• Manages and coordinates the daily operation of assigned program areas.
• Creation of reports, manuals and publications.
• Provides advisory support and acts as a liaison to citizen committees, city commissions, community partners, and volunteers; builds partnerships and coalitions.
• Plans, organizes, assigns, supervises, and reviews the work of staff in an assigned area; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Manages activities of an assigned work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate executive management staff; implements improvements.
• Participates in ensuring compliance with relevant health, safety, permitting, and licensing laws and guidelines; maintains and updates all records required by Federal, State, and local regulatory agencies including ensuring compliance for insurance and liability coverage. 
• Directs the establishment and maintenance of working and official program files.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs other related duties as assigned.

Typical Qualifications

QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
• Principles and practices of budget development and administration.
• Organization and management practices as applied to the development, analysis, and evaluation of policies and operational needs of the climate action and resiliency program.
• Principles, methods, and practices applied in the design and implementation of sustainability, resiliency and climate action programs.
• Recent and on-going developments, current literature, and sources of information related to program operations.
• Principles and practices of public administration in a municipal setting and local government services; operating procedures of city manager’s office.
• Principles, practices and techniques of assigned program areas of responsibilities including program budgeting and purchasing.
• Methods and techniques used in developing communications for internal and external audiences.
• Principles and practices of employee supervision, including work planning, work direction, assignment review and evaluation, discipline, and the training of staff. 
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Basic contract administration principles and practices, including budgetary systems and procedures.
• Statistics and quantitative analytic techniques.
• Business letter writing and the standard format for reports and correspondence.
• Record keeping principles and procedures.
• Techniques for providing a high level of customer service by effectively interacting with the public, vendors, contractors, other organizations, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Plan, organize, coordinate and evaluate a variety of sustainability programs and projects.
• Analyze complex technical and administrative problems, evaluate alternative solutions and recommend effective course of action.
• Develop goals, objectives, policies, procedures, performance standards and internal controls.
• Provide administrative and management leadership for the program.
• Facilitate dialogue around a variety of issues with good consensus building skills.
• Coordinate functions and activities between departments and outside agencies.
• Understand, interpret, apply and explain complex laws, codes, regulations, and ordinances.
• Implement special studies.
• Manage consultant contracts.
• Effectively communicate with diverse audiences through multiple modes.
• Prepare clear and concise reports, correspondence, presentations, policies, procedures, and other written materials.
• Organize own work, set priorities, effectively multi-tasking and meeting critical deadlines.
• Maintain accurate records and files.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. 
• Develop and administer program and project budgets after approval.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. 
• Effectively represent programs and the City in meetings with governmental agencies, community groups, and various businesses, and professional organizations, and in meetings with individuals.
• Prepare clear and concise reports, correspondence, and other written materials.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Maintain accurate logs, records, and basic written records of work performed.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ability to operate a motor vehicle to travel frequently within the Sacramento region.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in environmental studies, public administration/political science, community development, or a related field.  Advanced certifications or a master’s degree in a related field desired.   

Experience:

• Four (4) years of increasingly responsible experience in administrative management in support of sustainability programs, preferably in a public agency setting, and (2) years of supervisory responsibility. 

Licenses and Certifications:

• Possession of a valid California Driver’s License, to be maintained throughout employment.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City and community event sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.   When working in an external environment, position requires sitting, standing, walking on slippery surfaces, reaching, twisting, turning, kneeling, bending, stopping, squatting, crouching, grasping and making repetitive hand movement in the performance of duties.  

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures and inclement weather conditions.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.   

WORKING CONDITIONS

Occasional evening, weekend and holiday work may be required as job duties demand.

CITY OF DAVIS
BENEFIT SUMMARY SHEET

Individual General Management

Leave Time

• 15 to 28 days of Vacation per year to start (increases with years of service)
  • Up to 5 years of vacation accrual rate service credit for verified years of previous public service
• 10 days of Management Leave per year (added into vacation accrual)
• 2 Floating Holidays (added into vacation accrual)
• Vacation cash out options available
• 13 paid Holidays
• Sick Leave: Accrual of 8 hours per month / 12 days per year.
• Parental Leave - 2 Months Paid Parental Leave Available After 1 Year of Employment.

Health Dental and Vision

• 125 Cafeteria Plan.
  • The monthly City contribution for Medical insurance for 2025 is $2,304.91
  • The city contributes the premium for the family rate of the City’s self-funded dental plan
    • 2025 monthly premium for family is $210.00
• Up to $500 Cash-in-lieu Per Month if Opting Out of Medical & Dental
• Option to purchase Vision Insurance

Life Insurance

• 100k Employer Paid
• Voluntary/Supplemental Coverage Available for Purchase
  • The new hire guarantee issue amount is $120,000

Retirement

• CalPERS Pension
  • 2.5% at 55 for Classic CalPERS Members
  • 2% at 62 for PEPRA Members (membership date of 1/1/2013 or later)
• The City participates in Medicare (1.45% employee deduction).
• The City does not participate in Social Security 
• Survivor Benefit
  •  The city contracts with the Public Employees Retirement System for the 1959 Survivor Benefit Level Four (4).

Other Benefits 

• Longevity Pay
  • 2.5% at 10 years of service
  • 2.5% at 20 years of service for a maximum of 5%.
• Retiree Health Contribution
• Medical and Dependent Care Flexible spending accounts available
• City paid long term disability program
• Access to purchase supplemental benefits including short term disability insurance, accident insurance, and additional life insurance products, etc.
• 457 Deferred Compensation plans available, including Roth options
• City paid Employee Assistance Program (EAP)
• Bicycle and Computer Loan Programs Available (upon successful completion of probation)
• Cellphone Stipend available (up to $65/month)

Individual Management MOU: 

• Individual General Management MOU 7.1.23 to 12.31.24 (Download PDF reader)