WORKING AT THE OREGON DEPARTMENT OF ENERGY

At the Oregon Department of Energy, we're helping shape the state's energy future. Our team is dedicated to keeping Oregon on the leading edge of renewable energy and efficiency while supporting energy innovation, investment, equity, and resilience. From helping Oregonians save energy at home; to overseeing the state's interests in the world's largest environmental cleanup at the Hanford nuclear site in Washington, our work is challenging, rewarding, and diverse. We work with developers and communities on proposed energy facilities, with schools and manufacturers looking to save energy and money, and with other agencies and stakeholders on meeting the challenges of climate change. Oregon is one of the most energy-efficient states in the country, routinely landing near the top of annual national rankings. ODOE is committed to helping Oregon remain an energy leader, and that starts with hiring engaged team members ready to deliver for all Oregonians.

The Energy Planning and Innovation Division prioritizes diversifying Oregon's energy mix, successfully integrating renewable energy resources into our energy systems, developing innovative approaches to saving energy, better managing our use of energy, supporting statewide efforts to meet Oregon's future energy and climate goals, and helping advance sustainable transportation options. Through statewide programs and projects, the division provides policy expertise and leadership on topics such as renewable and conventional energy resources, alternative fuel vehicles, demand response, energy storage, energy efficiency, and energy system resiliency. The team supports promising initiatives to advance energy innovation – from providing grants to energy technology demonstration projects, to developing energy policy recommendations, to providing technical expertise on emerging energy issues. In 1999, we were the first state in the nation to adopt carbon dioxide emission standards. Today, the division plays a key role in informing greenhouse gas policy discussions, staffing the Oregon Climate Action Commission, and developing options to meet both the state's energy needs and climate goals.

We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are.

WHAT YOU WILL BE DOING

You will serve as the management assistant to the Assistant Director of Energy Planning and Innovation Division and coordinate and/or perform executive secretarial support services. This position also provides administrative support to division managers in support of their respective programs.

For a complete listing of the duties and responsibilities for this position, please review the position description by clicking here.

This position is eligible for a hybrid remote work schedule. The incumbent will be expected to be physically at the central workplace located at 550 Capitol St. NE in Salem, Oregon on Thursdays and Fridays. The incumbent will also be expected to work at the central workplace for pre-scheduled in-person all-staff meetings. The position may also be required to work at the central workplace on a more frequent basis with advance notice, as needed.

WHAT’S IN IT FOR YOU

You will be a member of a diverse team built on collaboration and support.

We offer full medical, vision, and dental benefits with paid sick leave, vacation leave, personal leave, and 11 paid holidays a year.

This is a full-time, classified service position that is not represented by a union.

Note: this position will receive a Cost of Living Adjustment (COLA) increase of 6.55% which is not reflected in the salary listed in this posting. The effective date of the increase is January 1, 2025, for February 1, 2025 paychecks.

WHAT WE ARE LOOKING FOR

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

-OR-

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

-OR-

• An equivalent combination of training and experience.

The most successful candidate will also have the following skills, experience, and background:

• Experience in, or can demonstrate the ability to, schedule and coordinate the logistics of large meetings, special conferences, presentations, and other events, including agenda development, preparing, and distributing meeting minutes, and setting up physical and virtual meeting rooms.
• Experience assisting staff with creation and preparation of reports, including compiling information, assembling supporting documents, proofreading and editing documents, and inputting and maintaining project data.
• Proficient in MS Word, Excel, PowerPoint, Outlook, PDF software, and meeting platforms (such as MS TEAMS, WebEx, Zoom, and/or Skype).
• Experience conducting research and searches to obtain information and documents necessary for program operations, including: information such as current events, statistical data, relevant program information from other states, technical reports and manuals, and product information.
• Experience providing excellent customer service to external customers in an office environment.

Studies have shown that women, trans, non-binary, Black, Indigenous, and other People of Color are less likely to apply for positions unless they believe they meet all the desired attributes. We are most interested in finding the best candidate for the position. We strongly encourage candidates to apply, even those who might not believe they possess every one of the desired attributes. Applicants who most closely exhibit the desired attributes will be invited to continue in the application process.