Working Title – Fish Program Assistant Budget Manager
Classification – WMS Band 1
Job Status – Full-Time/Permanent 
WDFW Program – Financial Services - Fish Program Budget Unit 
Duty Station – Olympia, Washington – Thurston County
Remote Employment – Approved for hybrid flexibility up to two days per week, at the discretion of the hiring manager.
Posting Timeframe - This recruitment is scheduled to be posted until April 13, 2025.  The first review of applications will take place on March 27, 2025. Application review is ongoing, submit your application materials as soon as possible, this recruitment may be closed at any time.

Learn more about being a member of Team WDFW!

As the Fish Program Assistant Budget Manager, you will play a critical role in implementing budget strategies and overseeing the day-to-day financial operations of the Fish Program.

In this leadership position, you will supervise lead budget analysts for the Fish Program divisions, ensuring effective budget management and financial oversight.

This is an opportunity to help shape the Fish Program’s financial planning by developing and maintaining spending plans, preventing overspending, and maximizing the use of appropriated and non-appropriated funds.

What to Expect-

Among the varied range of responsibilities held within this role, the Fish Program Assistant Budget Manager will, 

• Coordinate and maintain program policy underlying the distribution of central service and other program support costs.
• Manage the Fish Program’s division level control totals and ensure compliance of spending plans in reconciling to these control totals. 
• Assist in the development and coordination for timeline, content, and collaboration for budget packages for the fish program - emphasis on ensuring cross-program coordination occurs in a timely manner when applicable.
• Provide technical assistance to fish program staff as needed to help them interpret Office of Financial Management (OFM) and Generally Accepted Accounting Principles (GAAP) rules and principles.
• Improve and maintain coordination between the Fiscal, Human Resources, Contracts, and Budget divisions to assure the agency reports accurate data in state financial systems.
• Manage and lead the lead division level budget analysts including hiring, performance management, timely check ins, coaching, and training.
• Work directly with the budget analysts to develop, draft, and present standard operating procedure to the budget manager to ensure budget management principals are consistent throughout the program. 
• Train and mentor budget staff on internal agency budget processes and internal and external financial systems, including the use of Agency Financial Reporting System (AFRS), The Allotment System (TALS), Salary Projection System (SPS), Agency Budget System (ABS), Capital Budget System (CBS), Enterprise Reporting, and Web Intelligence. 
• Coordinate and improve activity reporting by working with programs to assure master guides are maintained and the chart of accounts connect to the agency activity inventory.

WORKING CONDITIONS:

Work Setting, including hazards: Working environment is a busy office setting. 

Schedule: Typically, Monday - Friday, 8:00 a.m.- 5:00 p.m., may be required to work more than 40 hours per week or on weekends to meet deadlines during peak periods and/or to meet business needs. A flexible work schedule may be considered at the incumbent’s request, subject to supervisory approval.

Travel Requirements: Some travel may be required throughout the State to attend trainings, meetings, and conferences.

Qualifications:

Required Qualifications: 

Bachelor’s degree in accounting, economics, business or public administration, statistics, or closely related field.

AND

Three (3) years of progressively professional experience in budget development, monitoring, and administration.

Please Note: Professional equivalent experience may substitute, year for year, for the education requirement if this experience is in accounting, budgeting, finance, or public administration.

And all the following: 

Experience:

• Analyzing complex budget and revenue issues.
• Conducting administrative and operational studies.
• Maintaining accurate records and files or meeting deadlines and determine priorities.
• Manipulating data in Excel using pivot tables and V-Lookup, creating charts and graphs.
• Supervising and managing mid-level staff.

Knowledge of:

• Principles and practices related to the development and administration of operating budgets.
• Applicable laws and regulations.
• Techniques and methods in interpreting reports and statistical data.
• Basic functions of a state or local government.

Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Master’s degree in accounting, economics, business or public administration, statistics, or a closely related field. 
• Five (5) years of progressively professional experience in budget development, monitoring, and administration, within a state, local, or federal government.
• Working knowledge of the statewide budgeting and accounting systems Agency Financial Reporting System (AFRS), The Allotment System (TALS), Salary Projection System (SPS), Agency Budget System (ABS), Capital Budget System (CBS), Enterprise Reporting, and Web Intelligence (AdHoc).
• Knowledge of WDFW's Contracts System and Contracts and Projects System (CAPS) Financial.
• Supervision of two (2) or more staff for more than two (2) years.

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental Information

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Veteran and Military Spouse Preference Notice:
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage.  To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at kaila.daudt@dfw.wa.gov.  
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2025-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to kaila.daudt@dfw.wa.gov and reference job #2025-02039.

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