Working Title- General Accounting Analyst
Classification- Fiscal Analyst 1
Job Status- Full-Time/Permanent
WDFW Program- Financial Services Program – General Accounting
Duty Station- *Olympia, Washington – Thurston County
*Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training.
 
Learn more about being a member of Team WDFW!
  
Picture yourself resolving technical accounting and finance-related questions, preparing financial reports, business analysis, and investigation of various business transactions that may be questioned by auditors or assigned by their supervisor for review.
 
This is an opportunity to perform a number of complex stand-alone, time sensitive financial duties that affect all WDFW programs and staff statewide.
 
With your experience, you will provide guidance organization-wide and to vendors alike regarding the Office of Financial Management (OFM), Internal Revenue Service (IRS), Department of Revenue (DOR) and Agency compliance requirements.
 
 
WHAT TO EXPECT -
Among the varied range of responsibilities held within this role, this position will:
 
Timely and accurate deposit of all non-license revenue received by WDFW in compliance with statewide rules and regulations for the daily deposit and receipting requirements.

• Ensure the timely and accurate deposit of all non-licensing revenue received by WDFW in compliance with daily deposit OST requirements, including federal, state, local government, and private accounts.    
• Receive and deposit Interagency Payments (IAP’s).

Support Fiscal Analyst staff in the issuance and daily maintenance of fleet credit cards. Provide support in the titling of agency owned vehicles and maintenance of recall notices.

• Provide support in the daily maintenance (order, issue, cancel, transfer) of agency fleet credit cards which include Comdata and Department of Transportation (DOT) as requested by WDFW employees. 
• Provide customer support to WDFW employees by utilizing the Comdata online systems for credit card overrides, lockouts, driver ID numbers, lost or stolen credit cards, increase dollar limits, and transaction details.

Provide support for Fiscal Office units such as Payables, Payroll, Accounts Receivable Accounting, including complex accounting transactions, time sensitive transactions, batch verifications, and statement reconciliations.

• Assist in the processing of purchase card log distributions and vendor payments by reviewing, analyzing, and auditing disbursements.
• Provide support in ensuring the timely and accurate processing of assigned agency vendor payments and P-cards.

Provide support in the AFRS Verification and Upload process.

• Perform uploading of JV’s and CJ’s per OFM required guidelines.  
• Verify the upload for accuracy of dollar amount on batch header, review any errors in AFRS, and seek help when corrections are necessary.

Provide support in reconciling AFRS daily transactions, P-card transactions, and non-license revenue suspense accounts.

• Provide support in analyzing AFRS daily transactions, P-card transactions, and non-licensing revenue suspense accounts via Enterprise reporting to determine correct fiscal data has been accurately recorded per OFM, IRS, and GAAP accounting requirements.
• Assist in preparing JV and CJ corrections for discrepancies related to revenue and expenditure transactions.

Assist in the auditing of payroll revised timesheets and agency fleet credit card receipts.

• Provide support in verifying certification has been authorized by the employee for the submission of their timesheet.
• Provide support in reconciling agency credit card transactions against receipts provided from field staff.

 
Working Conditions:
Work setting: This is an office-based position.
 
Schedule: Typically, Monday – Friday, 40 hours/week between core business hours of 7:00 AM - 5:00 PM. Limited leave approved between July and September due to fiscal/biennial closeout.
 
Customer service: Large amount of communication with field and office staff via phone, e-mail and in person. Timely responses to inquiries are expected. May encounter disgruntled employees/vendors on occasion when requesting information with regarding payments or non-payments.
 
 
QUALIFICATIONS:
 
Required Qualifications:
Associate degree in business, public administration, accounting, economics, statistics, or relevant field.
 
Or
 
One (1) year of professional experience which includes cash handling, customer service, accounting, budget, finance and/or payroll.
 
Or
 
Six (6) months experience as a Fiscal Technician.
 
 
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Experience with Microsoft Office, including intermediate level knowledge (efficiently use advanced features like templates, data analysis tools in Excel, custom animations in PowerPoint, and advanced email management in Outlook) of Microsoft Outlook, Word, and Excel.
• Knowledge of state and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox. 
• Ability to consistently follow applicable fiscal guidelines, regulations, principles, and standards. 
• Capability to multi-task with frequent interruptions in a fast-paced office while still meeting deadlines.
• Ability to handle the public’s money when processing financial transactions responsibly and accurately.
• Knowledge of effective communication processes with internal and external customers. 
• Ability to work in a team environment, including collaborative problem solving, maintaining open communication among staff, and allowing flexibility for creative input from others.
• Ability to prioritize a workload to produce timely and accurate work products that fully satisfy the demands of the assignment.
• Ability to exhibit integrity, honesty, and to maintain confidentiality.

 
Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three (3) professional references with current contact information.

 
SUPPLEMENTAL INFORMATION:
 
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
 
Important Note: 
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
 
Union - WFSE: 
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at Cheri.Weld@dfw.wa.gov.  
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

 
Diversity, Equity, and Inclusion Employer
 
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
 
The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
 
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
 
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 
 
Other questions: If you have other questions regarding this position, please reach out to cheri.weld@dfw.wa.gov and reference job #2024-10479.

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