Working Title- ALEA Volunteer Cooperative Grant Program Manager
Classification- Program Specialist 5
Job Status- Full-Time/Permanent
WDFW Program- Fish Program – Administrative Division
Duty Station- *Olympia, Washington – Thurston County
* Although this is a hybrid opportunity, the successful incumbent must reside within the State of Washington and must be available to report to the duty station located in Olympia, Washington as needed.  The selected candidate may be able to telework/work remotely up to 4 days per week at the discretion of the supervisor.
 
Learn more about being a member of Team WDFW!
 
Embrace this role to be our expert in administering the Aquatic Lands Enhancement Account (ALEA) Volunteer Cooperative Grant Program, the fish production cooperative programs, as well as serving as technical support in the event of a fishery disaster.
 
With your experience, you will manage the agency’s ALEA Volunteer Cooperative Grant Program activities, and ensure activities and records are accurate, fall within the grant program rules and policies, and that they meet internal and external audit standards.
 
We are seeking a candidate to manage all aspects of the fish production cooperative program including the application processes and the permitting/distribution of salmon and trout eggs/fish for projects.
 
WHAT TO EXPECT -
Among the varied range of responsibilities held within this role, this position will:
 
Management of the agency wide ALEA Volunteer Cooperative Grant Program.

• Functions as the lead and program expert for the ALEA Volunteer Cooperative Grant Program.
• Coordinates and conducts the biennial application and review and ranking process, leading a cross-program, cross-region team of staff in developing a list of projects recommended for an ALEA grant award.
• Prepares and delivers biennial presentation to the Executive Management Team and the WDWF Director providing an overview of the ALEA Grant Program, details regarding the application and review/ranking process, a list of recommended projects for funding that year and identifying projects of concern and recommending changes if needed.
• Provides the public, non-profits, and other external entities information about the grant program such as, application requirements, deadlines, reporting requirements, inventory procedures, and the reimbursement process.
• Responsible for maintaining the availability of current application and other program information on the ALEA Grant Program webpage (and in print), ensuring that it’s consistent with agency policies and procedures.
• Reviews, approves and processes ALEA grantees' reimbursement requests ensuring compliance with reimbursement policies and procedures, purchasing guidelines, accuracy, and consistency with grant/project objectives as well as Agency goals and objectives.

Management of the Fish Production Cooperative Program.

• Functions as the lead and program expert for the Fish Production Cooperative Program.
• Coordinates the application and review process for admitting new cooperatives into the program.
• Ensures program outcomes are documented through reporting of fish release information.
• Provides interested parties information about the program such as, application requirements, reporting requirements and applicable rules and procedures.
• Responsible for developing, monitoring, and changing the WDFW procedure for the fish production coop program as needed to ensure compliance with internal and external audit standards.

Manage technical aspects of supporting fishery disaster relief.

• Coordination of technical components with species experts.

Working Conditions:
Work setting: Work is performed almost exclusively indoors in a fast-paced environment with multiple competing priorities and conflicting deadlines.
 
Schedule: Typically, Monday – Friday, 8:00 AM – 5:00 PM.
 
Travel requirements: May require occasional statewide travel.
 
QUALIFICATIONS:
 
Required Qualifications:
Bachelor’s degree in business administration, public administration, or closely related field.
 
And
 
At least one (1) year of experience in planning, conducting project management, and/or research and analyzing policies, laws, rules, or regulations.

• Please note:  Closely related qualifying experience may be substituted for the required education on a year-by-year basis.

And
 
At least one (1) year of budget experience in:

• Monitoring budgets, tracking expenditures, and/or making recommendations for staffing and equipment for purpose of budget development.
• Projecting future budget needs, preparing cost estimates, developing reports and recommendations regarding budgets.

Experience in:
Microsoft Word, Excel, and Access, as well as Adobe Acrobat products for the development of pdf forms and permit creation process.
 
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Demonstrated experience and knowledge in grant contracting, tracking and management, including reviewing and approving grants, recommending application selection criteria, and entering contract data and grant information into an electronic contracting system.  
• Demonstrated research skills designing and implementing studies of business operations.
• Demonstrated experience using the OFM Enterprise Reporting system.

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three (3) professional references with current contact information.

SUPPLEMENTAL INFORMATION:
 
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
 
Important Note: 
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Veteran and Military Spouse Preference Notice: 
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

• Notify us of your veteran or military spouse status by email at Cheri.Potter@dfw.wa.gov.
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appear on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer
 
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
 
The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
 
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
 
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
 
Other questions: If you have other questions regarding this position, please reach out to Cheri.Potter@dfw.wa.gov and reference job #2024-11541.
 
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