Please go to this link to see the full description of the job:  it is pasted below

https://www.archcapewater.org/posting-rfp-for-interim-district-administrator

TEXT from RFP:

Arch Cape Domestic Water Supply District 
Arch Cape Sanitary District 
Request for Proposals – Interim Public Utility District Administrator 

A long-term plan is required for how to address the Business, Personnel, Contracting/Procurement, Budgeting & Finance, Administrative and Community Outreach 
functions of the Districts.  These functions are currently being done by the Board Presidents due to the need to focus District staff on critical plant operations, but their terms in office end in June 2025.  These functions, which take significant time, are not Board President responsibilities and it is unlikely that others will have the expertise/ appetite and significant time that has been required to take them on.   

The Districts are looking for a contracted interim Administrator.  The engagement would ideally start in July 2025.  The role of the Administrator will be twofold; 1) perform the functions listed above, and 2) equally important, assess and make recommendations to the Boards about the ongoing need for an Administrator, the level of effort required to do the job, whether the Administrator should be an employee or contractor, and the organization/reporting structure for District Staffing. 

The Interim Administrator role can be performed remotely with on-site availability when/as needed.  Working remotely will be require the installation of the District’s remote access software suite on the contractor’s computer equipment. 

Scope of Services 
The Interim Public Utility District Administrator will be expected to perform the following duties and responsibilities: 

a. Ongoing Administration & Management 

• Work with the Board Presidents to monthly Board meetings that set policy direction for both Districts and address fiduciary requirements.  Will participate  in every Board meeting in person or via Zoom. 
• Oversee annual budget development and forecasting of funds needed and available for staffing, equipment, materials, and services.  Work with bookkeeper/ accountant and auditors to monitor/control expenditures, allocate resources, and monitor performance.  Support the Operations Manager as s/he sets and adjusts operations priorities and ensures the availability of appropriate resources.  Monthly plant walkthrough / status updates of districts’ utilities health and performance needs 
• Work with the Operations Manager to identify the need for grants / low interest loans.  
• Work with admin staff to complete and submit applications. 
• Evaluate current business processes and systems, refine procedures and systems to maximize operating efficiency and to establish and maintain controls. 
• Ensure that the appropriate Personnel and Contracting/Procurement policies are in place and being followed. 
• Coordinate with Consulting Forester and funding agencies to ensure that the contract requirements and District plan for Forest-Watershed Operations is being followed. 

Note: Two-year and 12-year operations plans for the Forest-Watershed are in place along with funds for anticipated expenditure level through 2031. 

• Work with the Board to provide necessary and appropriate outreach to the District rate payers to keep them informed. 

b. Organizational Assessment and Recommendations 

• Assess and make recommendations to the Boards about: 
• Long-term need for an Administrator, Skill sets / comptencies and level of effort/ time requirements of an Administrator,  Whether the Administrator should be an employee or contractor,  Requisite skill sets / competencies for the positions of Operations Manager and District Operator.   Identify areas of opportunity to more effectively achieve Districts’ mission and goals.  
• Optimal organization/reporting structure for District Staffing Within 18 months following contract award, provide draft findings to the Board outlining the assessment and recommendations for the above.  Within 22 months following contract, provide a final report to the Boards based on Districts’ comments. 

Qualifications 
The ideal candidate for this interim position will possess the following qualifications: 

a. Competencies: 

Proficient-level to advanced-level for the below: 
• Careful, Ethical, and Responsible Decision Making 
• Business & Financial Management Expertise 
• Securing grants / low-income loans 
• Written and Verbal Communication & Presentation  
• Inter-Personal Relationship Building 
• Computer skills including Microsoft Office Suite and other similar computer programs. 

b. Preferred Experience and Education 
Management and administration of water and sanitary utilities.  At least six years of supervision, management, or progressively related experience OR three years of related 
experience in public sector administration with a bachelor’s degree.   

c. Insurance 
$1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and $1,000,000 excess or umbrella policy.  
Recyclable products must be used to the maximum extent economically feasible in the performance of the contract work set forth in this document. 

Proposal Requirements 
Proposals should be 5-7 pages, with attachments if/as necessary, and include, at a minimum, the following components: 

1. Cover Letter: A brief introduction to individual submitting the proposal, outlining the candidate's interest in the position, relevant experience. 
2. Professional Experience: A detailed summary of the candidate's qualifications, including prior experience in similar roles and responsibilities, especially in utilities management. 
3. Work Availability & Approach: An outline of the candidates proposed start date and how the candidate plans to transition into the role and accomplish the key duties listed above during the 2-year contracted period. 
4. Work Presence: Intentions for time spent on site and working remotely 
5. Rates and Fees: Per diem rates, along with any applicable travel, lodging, or other costs if the candidate is not located within commuting distance of the District. 
6. Conflict of Interest Statement: A statement of any potential conflicts of interest, including any financial or personal relationships that may affect the candidate’s ability to 
serve the District impartially. 

7. References: At least three professional references who can speak to the candidate's qualifications and past performance, particularly in leadership roles, with phone and 
email contact information. 

6. Evaluation Criteria 

Proposals will be evaluated based on the following criteria in priority order: 
1. Depth & Diversity of Relevant Experience  
a. Experience and Qualifications in the Administration and Management of Water and Sanitary Utilities
b. Experience and Qualifications in Public-Sector Water and Sanitary Utilities 
c. Experience in Water and Sanitary Utilities on the North Coast of Oregon  
2. Work Approach and Presence. 
3. Professional network that could be leveraged to the advantage of the Districts in performing the role. 
4. Rates & Fees and Budget Fit. 
The Board reserves the right to conduct interviews or seek additional information as necessary before selecting a candidate. 

7. Bidding Process & Selection 
A Request for Proposals Question & Answer Zoom call will be held on [Tuesday, January 21st   11:00 AM].  RSVP to billcampbellacutil@gmail.com for Zoom link. 
The bidding process is in accordance with ORS 279B.060.   All proposals will be opened, viewed and evaluated following the close of the proposal window on [Tuesday, February 11,   11:00 AM].  

All proposals will be evaluated on [Tuesday, February 11,11:30 AM] by District Representatives 
and/ or district designated staff to receive these proposals. An evaluation of each proposal will be made against the criteria listed above. Following the evaluation of all proposals, all applicants will receive a notice of intent to award of the contract as well as selection decision if it deviates from the lowest responsible bidder. The Districts my cancel the procurement or reject any or all of the proposals in accordance with 
ORS 279B.100 

8. Contract Terms 
The selected candidate will enter into a District-provided contract that will outline the scope of services, compensation, term of employment, and other relevant terms. The interim position is expected to last for a period of 2 years. Failure to perform the scope of work identified in the request for proposals or the contractor’s failure to meet established performance standards will result in reducing or withholding of payment. 

9. Submission Instructions 
Please submit your complete proposal package by [Tuesday, February 11,   11:00 AM]. Proposals must be submitted in electronic format (PDF) via email to [billcampbellacutil@gmail.com ]. 

If you have any questions regarding this RFP, please direct them to Bill Campbell at billcampbellacutil@gmail.com. 

10. Conclusion The Arch Cape Domestic Water Supply District and the Arch Cape Sanitary District are jointly seeking a capable and experienced individual to provide leadership and ensure to ensure continuity of leadership while the need and approach for a permanent solution is determined. We look forward to reviewing your proposal and selecting an Interim Administrator who can help us maintain the high standards of service we provide to our community.