About the Columbia Land Conservancy: The Columbia Land Conservancy brings people together to conserve, appreciate, and enjoy land. For nearly 40 years, CLC has collaborated with individuals, communities, and partners to ensure Columbia County is a beautiful, livable, resilient place.

The Columbia Land Conservancy is open to people of all ideas and backgrounds. We value diverse viewpoints and experiences. We strive to build a healthy workplace, provide equitable access to and meaningful connections with the land, and strengthen our community. Our values guiding decision-making include incorporating many voices and perspectives, learning from the past while preparing for the future, and ensuring everyone deserves access to land.

Position Summary: The Office Administrator is responsible for general office operations and building management at CLC’s office in Chatham, NY. This position will work closely with the Accounting Coordinator and VP of Finance & Operations to ensure CLC is a smoothly operating organization. This position provides administrative, technical, and organizational support to various staff.

Essential Responsibilities:

•  Answer phones and greet visitors, effectively communicate via phone and email in a     friendly and professional manner. Directing calls to appropriate staff
• Oversees maintenance of office and office systems such as telephones, postage, office supplies, cleaning supplies, and other office equipment
• Receive and sort incoming mail and deliveries and manage outgoing mail
• Maintain supplies on a regular inventory schedule and interface with vendors
• Track pertinent information for all CLC hardware, equipment and CLC rental properties (3)
• Coordinate building repairs and maintenance with property manager
• Ensure proper systems are in place to maintain smoothly operating organization
• Assist with new employee on-boarding
• Assist with logistics of CLC events including internal gatherings
• Coordinate office files and archiving schedule