Ruby Valley Conservation District Office Manager

1. Program Development/Management/Administration:

• Welcomes visitors and direct them to the relevant people/agencies.
• Carries out clerical duties such as answering phones, responding to  mail, email, preparing documents, reports and presentations.
• Maintains general office files, including employee files job files,      vendor files and keeps official Conservation District records.
• Schedules and attends meetings and events as necessary and  directed.
• Maintains internal computer systems, printers and scanner, etc.
• Keeps office inventory.
• Tracts and ensures that Supervisor election paperwork is filed and  up to date.
• Understands the purpose, power, programs and responsibilities of  the District.
• Assists in coordinating District programs with other agencies.

2. Board meetings:

• Prepares and sends out meeting notices and agenda for public  meetings to the mailing and email list.
• Prepares minutes from previous meeting and distributes.
• Attends evening Board meetings and takes minutes.
• Follows up on action items.
• Sends minutes to DNRC, Madison County Commissioners and  interested parties.
• Completes follow up on 310 permits, phone calls and documents  sent to Supervisors 

3. 310 Permitting Program:

• Basic education for persons who request information on the 310  permitting process and 310 law.
• Receipt of permit applications, emergency notices and complaint  forms.
• Schedule on-site inspection of the proposed project with FWP  biologist, supervisors and applicant.
• Prepare paperwork, including the Team Report, photos and permit  paperwork for site visit and Board meeting and then completes the  follow up after the decision.

4. Planning and reporting:

• Updates office polices and ensure compliance with them.
• Keeps the Board up to date of various due dates.
• Carries out the recommendations of the Board regarding new  activities and opportunities.
• Administrates District workflow, reporting, record keeping and  budgetary requirements.
• Assists in preparation of the CD newsletter.

Position Requirements:

• College degree strongly preferred, however, experience in a similar   position will be considered. Experience in agriculture, natural   resources or technical experience is desirable.
• Ability to communicate effectively , both written and oral.
• Ability to prioritize efforts, delegate tasks and efficiently manage  time independently to accomplish  a variety of tasks.
• Ability to work with persons from many other organizations and  agencies in a professional manner to project a favorable image of  the District.
• Ability to use computer for word processing and data management.
• Ability to use and set up electronic communication such as ZOOM.
• A valid drivers license is required.

Supervisory Relationships:

• This position is under the direct supervision of the Ruby Valley  Conservation District Supervisors.
• Performance appraisals of this employee and decisions regarding  the salary and other compensation, disciplinary actions and  termination of employment are the responsibility of the Supervisors.

 The incumbent will be subject to a 3-month probation period.

• Upon successful completion of the probation period, the  Supervisors will conduct a performance review yearly.
• It is to be understood that the Ruby River Conservation District have  the right to review and update the job description with input from  the incumbent at any time they deem necessary.
• Wages will be determined by experience.