POSITION SUMMARY:

The Outreach & Giving Coordinator supports the Communications & Development Specialist in marketing, volunteer, and fundraising efforts for GTCD in addition to administrative tasks and other duties as assigned.

RELATIONSHIPS:

Reports to: Communications & Development Specialist

Supervises: None

Works with: All Grand Traverse Conservation District staff; volunteers

External Stakeholders: Volunteers, Donors, Program Participants.

RESPONSIBILITIES AND DUTIES:

Development 

• Database entry and maintenance including gift and pledge entries, updates to contact information, meeting notes, etc.
• Creating and mailing gift acknowledgement and pledge reminder letters as gifts and pledges are received 
• Prepping sites for donor meetings & donor recognition events: tasks include setting up tables, chairs, purchasing food and beverages, ice, and gathering and assembling meeting informational materials
• Coordinating GTCD’s brick paver program
• Other duties as assigned

Marketing

• Managing GTCD’s social media: strategically planning social media post schedule and creating posts and reels.
• Creating and sending out GTCD’s monthly e-newsletter 
• Working with the Communications & Development Specialist to design event fliers, email blasts, and other materials for GTCD events as needed 
• Assisting in creating other campaign collateral such as developing signage, videos, and mailings
• Maintaining and updating mailing lists and database
• Compiling and sending out monthly media alerts of upcoming events
• Delivering GTCD materials to area organizations and partners as needed
• Other duties as assigned

Volunteer Program

• Working with Communications & Development Specialist and other departments to assess current volunteer needs
• Working with the Communications & Development Specialist to manage the recruitment and training of all volunteers including developing and conducting a regular, consistent volunteer orientation and spring volunteer open house
• Communicating with all volunteers after application submission
• Tracking volunteer information, hours, and interests in Little Green Light database
• Recruiting volunteers, as needed, through social media and current volunteer contact list
• Working with the Communications & Development Specialist and departments to develop a system of volunteer benefits and recognition program
• Assisting the Communications & Development Specialist in the planning and execution of a Volunteer Appreciation Event once a year
• Ensuring proper background checks are performed
• Working with appropriate staff to ensure volunteers are properly trained in their area of work
• Other duties as assigned

Organizational Support

• Interfaces with all District departments;
• Handles open position postings and processing;

STANDARDS OF PERFORMANCE:

Success is measured by the degree to which:

• Highest standards of confidentiality are maintained regarding our donors, volunteers and district personnel;
• District’s Style Guide will be used accurately for all marketing and graphic design needs;
• Representing the District with the highest integrity of customer service in aligning with our mission
• Data is accurate and well maintained

WORKING CONDITIONS:

The primary workplace is in a typical office setting at the Grand Traverse Conservation District office in the Boardman River Nature Center in Traverse City, MI.

REQUIRED KNOWLEDGE & EXPERIENCE:

Related Work Experience

• A minimum of two years related experience

Formal Education or Equivalent

• Bachelor’s degree (or equivalent training) preferred

Skills & Abilities

• Excellent organizational skills, with motivation for details and high level of accuracy;
• Able to focus and manage several projects in an environment with multiple distractions;
• Must be able to work independently and as part of a team;
• Experience working with donor database software;
• Proficient in use of PC and Microsoft Office Suite, specifically Excel;
• Must have a valid driver’s license and reliable transportation;
• Basic graphic design, marketing and Communications skills;

COMPENSATION:

The Outreach & Giving Coordinator is a full-time hourly position; 40 hours per week: $19-$20/hour, commensurate with experience. Benefits include paid holidays, 18 paid days off per year, retirement, and the Conservation District’s group health insurance package including dental and vision.