Title- Process Improvement and Project Manager 
Classification- Management Analyst 4 (MA4)
Job Status- Full-Time/Permanent 
WDFW Program- Directors Office 
Duty Station- Olympia, Washington – Thurston County
Flexible/Hybrid- This position is expected to work at least three (3) days per week in the office, with flexibility to telework two (2) days per week.

Learn more about being a member of Team WDFW!

We are looking for a person interested in and understands others' perspectives, easily recognizes when others have important information, perspectives or ideas and is committed to the service of the public, mission, and team.

You will serve as the process improvement and project management expert for the Deputy Director and Director’s Office, with a focus on implementing strategic initiatives and promoting a respectful, inclusive workplace.

In this role, you will also coordinate Executive Management Team (EMT) operations, including managing meetings, agendas, and tracking decisions.

What to Expect-

Among the varied range of responsibilities held within this role, the Process Improvement and Project Manager will, 

Project management of Executive Management Team (EMT) driven communication goals and strategies such as EMT actions, Strategic Plan communications, Employee Engagement Survey and Deputy Director Coffee Chats:

• Manage the agency’s Intranet homepage, Directors Office (DO) page, EMT page, Headquarters (HQ)/Natural Resources Building (NRB) homepage and Policies and Procedures Page.
• Serve as the project manager for the Respectful and Inclusive Workplace Coordination Team. Assess internal communications and ensure coordinated actions/strategies to increase respect and inclusiveness in the workplace effectiveness.

Chair of the Agency Policy Committee:

• Lead the WDFW Agency Policy committee which includes 8-10 staff members including multi-disciplinary experts.
• Accept, organize and prioritize proposals for new policies and proposed changes for current policies.
• Coordinate the review to identify outdated policies and develop strategies to move multiple policy updates through the process efficiently and simultaneously.
• Coordinate with Labor Relations to ensure that unions receive all necessary communications and reviews.
• Coordinate meetings of the policy committee including agendas, tasks, decisions and movement of policy changes through the process.
• Communicate new or updated policies appropriately to effectively increase policy compliance.

Coordinate the Executive Management Team (EMT):

• Serve as a consultant to the Executive Management Team (EMT) regarding their overall effectiveness.
• Develop EMT agendas that are well-prepared, well-communicated and include only items that are ready for EMT communication or discussion. Maintain and communicate expectations for EMT-ready requirements.
• Plan and coordinate the Senior Manager meetings.
• Post meeting notes in a timely fashion to the agency intranet or external website as appropriate.

Working Conditions: 

Work Setting, including hazards: Work is generally performed in an office setting. Will require some lifting, carrying, pushing and/or pulling and significant fine finger dexterity.

Schedule: Typically, Monday-Friday 8:00 A.M. – 5:00 P.M. May be required to work occasional weekends and evenings, depending on workload. This position is expected to work at least three (3) days per week in the office, with flexibility to telework two (2) days per week.

Travel Requirements: Some travel may be required throughout the State to attend training, meetings, and conferences.

Qualifications:

Required Qualifications: 

Four (4) years of project management experience, which may also include: 

• Conducting research. 
• Analyzing policies, laws, rules or regulations. 

OR

A Bachelor’s degree in business administration, public administration, environmental studies or a related field and four (4) years of experience conducting research and analyzing policies, laws, rules or regulations.

Competency: 

• Comprehensive working knowledge of Microsoft Office 365, Word, Excel, Teams, and Outlook to manage and track documents, reports, spreadsheets, databases, etc.  

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

Professional office experience.

An interest in working with natural resource issues.

Experience with: 

• SharePoint development.
• Organizational policies
• Project management.
• Process improvement.
• Change management.
• Group facilitation.
• Coordinating the input of multiple stakeholders to come to decisions.

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental information:

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at Elizabeth.Bullard@dfw.wa.gov. 
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to Elizabeth.Bullard@dfw.wa.gov and reference job 2024-10417

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