Working Title- Project Management Specialist
Classification- Management Analyst 3
Job Status- Full-Time/Permanent
WDFW Program- Capital and Asset Management Program – Administrative Division
Duty Station- *Olympia, Washington – Thurston County
* Although this is a hybrid opportunity, the successful incumbent must reside within the State of Washington and must be available to report to the duty station located in Olympia, Washington as needed.  The selected candidate may be able to telework/work remotely up to 4 days per week at the discretion of the supervisor.
 
Learn more about being a member of Team WDFW!
 
Embrace this role to provide project management consultation support to program executives and staff using a software as a service (SaaS) platform (Smartsheet).
 
With sustainability and conservation in mind, you will provide support to the Capital and Asset Management Program (CAMP) Director, Chief Engineer, and program staff and manages a portfolio of program operations.
 
In this dynamic role, you will identify and plan Smartsheet project management and program management solution updates for short term and long-term strategic goals, while also helping facilitate the management and tracking of $160 million of statewide construction projects.
 
WHAT TO EXPECT -
Among the varied range of responsibilities held within this role, this position will:
 
Program Project Management Support.

• Serve as secondary consultant on the program’s use of the “software as a service” platform (Smartsheet).
• Facilitate collaboration with program staff, IT, Jira and Smartsheet representatives to plan, design and develop data fields, procedures, and automated workflows for capital project management.
• Collaboratively identifies improvements to the Smartsheet procedures. Document new and updated procedures.
• Recommend and implement workflows, reports, and dashboards to program users.
• Develop curriculum and administer specific training to various user groups and cultural resource division when new workflows and processes are created.

Fleet Management Data Support.

• Assist the fleet manager with the management of 917 leased vehicles valued at $45 million and 2,176 owned vehicles, trailers, vessels, and an aircraft valued at $109 million. 
• Collaborate with the programs to ensure that DFW vehicles, equipment and vessels are managed appropriately.  
• Work with the programs to ensure that supplemental insurance is reviewed annually and that insurance we no longer need is cancelled.
• Review and support the Fleet Manager in the development of policy and procedures for the management of the agencies vehicles, vessels, and equipment.

Contracts, Safety, and Facilities Project Tracking Support.

• Provide special assistance to the facilities unit in tracking project and space request and communications through Smartsheet and other platforms.
• Provide special assistance to the contracts team in transparent progress reporting of contracts.
• Provide special assistance to the Safety Officer in developing PPE and supply tracking.

Working Conditions:
Work setting: Work is mostly performed in an office setting.
 
Schedule: Typically, Monday – Friday, 8:00 AM to 5 PM. 40 hours per week.  Workload may require additional hours and the incumbent may be expected to adjust the work schedule to meet business needs.
 
Travel requirements: 10% statewide travel is required to meet with clients, conduct business, or attend or provide training.
 
QUALIFICATIONS:
 
Required Qualifications:
Bachelor’s degree in business administration, public administration, law, public health, health administration, or a related field.
 
And
 
Three (3) years of experience conducting research and analyzing policies, laws, rules, or regulations.
 
Or
 
Comparable combination of graduate education and experience.
 
Please note:   Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
 
License: Valid Driver’s License.
 
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Training or experience demonstrating understanding of project management, leadership, LEAN (or similar management and team building principles).
• Experience serving as part of process improvement teams. 
• Demonstrated ability to organize people in complex environments. 
• Demonstrated ability to organize projects in complex environments. 
• Demonstrated ability to communicate complex issues in both oral and written formats. 
• Proficiency with Word, Excel, PowerPoint, SharePoint, and Adobe software. 
• Ability to work with sensitive data and determine appropriate actions given laws, regulations, and policies pertaining to these data.
• Ability to develop long-range work plans, think conceptually, observe, and interpret trends, analyze data, identify key relationships, and draw logical conclusions.
• Knowledge of principles of training; contract preparation and administration; principles of negotiation; principles and techniques of planning.
• Some experience or knowledge of project management software, such as Atlassian Jira or Smartsheet.

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three (3) professional references with current contact information.=

SUPPLEMENTAL INFORMATION:
 
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
 
Important Note: 
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

• Notify us of your veteran or military spouse status by email at Cheri.Potter@dfw.wa.gov.
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your nme as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer
 
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
 
The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
 
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
 
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
 
Other questions: If you have other questions regarding this position, please reach out to Cheri.Potter@dfw.wa.gov and reference job #2024-11462.
 
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