Undergraduate Program Coordinator

Oregon State University

Department: Sea Grant (RSG)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $38,688 - $65,748

Job Summary:

Oregon Sea Grant is seeking an Undergraduate Program Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Undergraduate Program Coordinator serves within Oregon Sea Grant (OSG ) at Oregon State University and reports to the OSG Associate Director for Research and Scholars. This position exists to support work in Oregon Sea Grant’s (OSG ) Research and Scholars Team pertaining to the recruitment and management of undergraduate host and scholar applications and positions, the Summer Scholars Program, and compliance with the EPA grant funded Pollution Prevention internship program, the Oregon Applied Sustainability Experience (OASE ). The Research and Scholars Team also includes the Program Coordinator, with occasional assistance by post-graduate fellows. Additional work may support broader program outcomes for competitive research proposals and projects, program development, and graduate student fellowship applications and positions, as well as advancing the overall OSG Strategic Plan.

Based at OSU since 1971, OSG is one of 34 Sea Grant College Programs established by Congress as a partnership between universities and the National Oceanic and Atmospheric Administration (NOAA ). Through an integrated program of research, extension and education, our mission is to spark discovery, understanding, and collaboration to foster healthy, inclusive, and resilient coastal communities and ecosystems (seagrant.oregonstate.edu). OSG funds research projects, manages fellowships and internships, and implements Extension and education programs to address issues of importance to coastal communities and ecosystems. The program operates the Hatfield Visitor Center, a public marine science museum/aquarium, and K-12 educational programs, at the OSU Hatfield Marine Science Center in Newport, OR. 

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU . 

Key Responsibilities

• 70% Coordinate recruitment, selection, and placement for OSG’s undergraduate programs 
• 10% Support Oregon Sea Grant projects and work groups 
• 10% Grant management and compliance 
• 10% Professional development 

What You Will Need

• Bachelor’s degree in marine or environmental sciences, natural resource management, public policy, public administration, resource economics or a related field that gives the candidate a firm basis in the physical and social sciences, or with policy/administration; OR 4 years of professional experience related to the responsibilities of the position OR equivalent combination of education and experience
• At least 2 years of experience with an undergraduate-level internship or comparable program with progressive responsibility for project, management, compliance monitoring and overall coordination, including outreach to various audiences
• Experience writing, preparing, packaging and submitting grants, including developing and writing budgets and budget justifications
• At least 2 years of experience with natural resource issues such as pollution prevention and working with communities
• Sound judgment, strong organizational skills, and demonstrated experience balancing multiple, complex projects and deadlines
• Experience working and communicating effectively with diverse teams and partners
• Experience with coordinating meetings or events
• Demonstrable commitment to promoting and enhancing social justice, equity, diversity, and inclusion in a work or volunteer setting.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. 

What We Would Like You to Have

• Advanced degree in related field
• Experience in inclusive mentoring practices
• Familiarity with Oregon state institutions and policies
• Social media proficiency (ex. LinkedIn, Facebook, Instagram, developing and posting web content)
• Knowledge of pollution prevention, toxic use reduction, materials management, green chemistry, and coastal and marine issues and communities

Working Conditions / Work Schedule

Standard office hours with occasional travel to OSG meetings and to visit OASE and Summer Scholar students and hosts. 

Special Instructions to Applicants

To ensure full consideration, applications must be received by September 11, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Answer the supplemental question within the application.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Stephanie Ichien at Stephanie.Ichien@oregonstate.edu  or 541-737-0661. 
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

The anticipated starting salary will be $50,000 – $55,000.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates  section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu